Thursday the 25th of November 2021 at 11.30am (AEDT).
Notice is hereby given that the Annual General Meeting of members of Fitness Australia Limited (Company) will be held on Thursday 25 November 2021 at 11.30am (AEDT) via webcast (Meeting).
To pre-register for the webcast please email email@example.com by 10 a.m. on 23 November 2021.
The following information must be included in the email:
- First and last name
- Membership number
- Contact phone number
The Proxy Form is part of this notice.
BUSINESS OF THE MEETING
Item 1: Financial Statements and Reports
To receive and consider the Financial Report, the Directors’ Report and Auditor’s Report of the Company for the year ended 30 June 2021.
Item 2: Appointment of Company Auditor
To consider and, if thought fit, to pass the following Resolution as an ordinary resolution:
“That, for the purpose of section 327B(1) of the Corporations Act and for all other purposes, PKF(NS) Audit & Assurance Ltd Partnership, having been nominated by the Board and having consented in writing to act in the capacity of auditor, be appointed as the auditor of the Company.”
Item 3: 2021 Fitness Australia Chair’s Award presentation
- Presented to MHeLP
Item 4: 2021 Fitness Australia Roll of Honour Inductees
- Presented to Elisabeth Wilson-Evered and Kristen Green
ENTITLEMENT TO VOTE
The Directors have determined that the persons eligible to vote at the Meeting are those who are financially registered Members of the Company as at 7.00 p.m. (AEDT) on Tuesday 23 November 2021 (Entitlement Time).
Copies of the Company’s 2021 Annual Report may be accessed on the day and later, via the Company’s website https://fitness.org.au.
VOTING OPTIONS AND PROXIES
Voting will be by a show of hands and eligible* proxy votes.
Voting by Proxy
A Member who is entitled to attend and vote at this Meeting is entitled to appoint a proxy to attend and vote in place of the Member. A proxy need not be a Member of the Company.
Proxy Voting by the Chair
The Chair intends to vote all undirected proxies in favour of the resolutions in the Notice of Meeting.
To be effective, the Proxy Form must be fully completed, signed and lodged with the Company Secretary, as an original, electronically or by facsimile, no later than 10 a.m. (AEDT) on Tuesday, 23 November 2021 (Proxy Deadline).
Proxy forms may be submitted in one of the following ways:
(i) By mail to Fitness Australia at its registered office at Level 2, Suite 201, 90-96 Bourke Road (PO Box 6453) Alexandria NSW 2015. Please allow sufficient time so that it reaches Fitness Australia Limited by the Proxy Deadline;
(ii) By fax to Fitness Australia Limited on (02) 8338 3033;
(iii) Via email to firstname.lastname@example.org
BY ORDER OF THE BOARD
3 November 2021
ITEM 1 – Financial Statements and Reports
As required by section 317 of the Corporations Act, the Financial Report, Directors’ Report and Auditor’s Report of the Company for the most recent financial year will be presented at the Meeting. The Financial Report comprises the consolidated financial report of the Company and its controlled entities.
There is no requirement for a formal resolution on this Item.
The Chair of the Meeting will allow a reasonable opportunity at the Meeting for Members to ask questions about or make comments on the management of the Company. Members will also be given a reasonable opportunity at the Meeting to ask the Company’s auditor, PKF(NS) Audit & Assurance Ltd Partnership, questions about the Auditor’s Report, the conduct of its audit of the Company’s Financial Report for the year ended 30 June 2021, the preparation and content of the Auditor’s Report, the accounting policies adopted by the Company in its preparation of the financial statements and the independence of PKF in relation to the conduct of the audit.
Members may submit written questions to the Company in relation to the above matters. Written questions must be received no later than 5.00 p.m. (AEDT) on 22 November 2021. A form to facilitate the submission of questions is attached to this Notice and it includes instructions for the return of this form to the Company Secretary.
ITEM 2- Appointment of Company Auditor
The Directors of the Company appointed PKF(NS) Audit & Assurance Ltd Partnership as auditor in 2020 in accordance with s327A(1) of the Corporations Act.
Under s327A(2) of the Corporations Act, an auditor appointed under s327A(1) holds office until the Company’s next annual general meeting. Item 2 seeks Member approval for the appointment of PKF(NS) Audit & Assurance Ltd Partnership as the auditor of the Company.
The Directors unanimously recommend that Members vote in favour of the Resolution.